Terms of Reference Post title: Sr. Admin and Finance Officer

Contract Period: July 1 2024- December 30, 2025

Established in 2009, YUWA is a registered not-for-profit, purely youth-run and led organization that promotes youth participation through empowerment and advocacy. YUWA was born out of a group of committed youths, unofficially working in this sector since 2005. The initial focus was to develop the leadership skills of the involved youths, to train as youth activists, and to advocate for change, thus resulting in a wide and diverse array of knowledge, skills, and experience in this sector. It led to the realization of the seriousness of youth issues and the need to act, which, finally took the shape of YUWA. YUWA currently works in three thematic areas: Active Citizenship, Sexual and Reproductive Rights and Research Unit.

Right Here Right Now 2 (RHRN2) partnership is created so that young people in all their diversity enjoy their sexual and reproductive health and rights (SRHR) in gender-just societies. Young people are at the forefront of our partnership. We seek to unleash the power of youth, to increase public support for SRHR, to improve policies and laws, and to strengthen civil society. RHRN2 is a 5 year project and will be implemented till 2025.

ERI-SID is a three-year-long project dedicated to advancing electoral reform for a more inclusive and democratic society. It does so through a two-fold approach: grassroot mobilization and evidence-based advocacy. It is implemented by International IDEA together with a consortium of three civil society organizations (CSOs) – YUWA, Purple Foundation and Nepal Voters’ Rights Forum (NVRF).

Job Title: Sr. Finance and Admin Officer

Reports to: Finance and Admin Manager

Job Type: Full time

Location: Kathmandu

Objective:

The position holds responsibilities of overall Administration, Finance, and Logistic management for smooth functioning of YUWA and RHRN2 project.

Duties & Responsibilities

• Responsible for day-to-day financial administration and analysis of financial data; checks to accurate booking of expenditure following project budget line and expenditure booking procedures.
• Ensure financial records are upto date with the latest transactions in accounting software and manage online files and appropriate financial documentation.
• Ensure that expenses are timely and appropriately booked and charged to the relevant budget line and cost centers.
• Manage banking and cash transactions related to the project.
• Compliance with TDS payment, E-TDS filing as per the government of Nepal.
• Prepare and coordinate for annual auditing of the program providing support to the auditor.
• Monitor monthly expenditure forecast and Prepare monthly reports of the related projects.
• Ensure procurement plan and process are completed in coordination with the team.
• Provide procedural and technical support to staff within the areas of finance and budget to ensure compliance with YUWA and donors financial policies and regulation.
• Update and manage leave record of the staff.
• Keep upto date inventory list of assets, equipment, and support for inventory verification.
• Handling and management of all the logistics and procurement as per the project requirement.
• Review travel request of staff and make travel and residential arrangements during field visit.
• Provide support to team during statutory audit, external audit, government evaluation and donor visits for the project.
• Strengthen financial documentation and maintain confidentiality.
• Ensure and process for timely payment of the staff advance, salary, coalition fund disbursement, and other payment.

Requirements:

• Bachelor’s degree in management or business studies with specialization in finance
• At least 3 years of progressive experience in finance and admin of development sector
• Excellent computer skills including MS excel and accounting software (Preferred FAMAS)
• Good communication skills both verbal and written.
• Detailed oriented and able to work independently.
• Ability to understand and explain financial and administrative policies and procedures.

To apply: To apply submit a CV and cover letter to [email protected] by 10th June 2024 clearly mentioning the subject line “Application for Sr. Finance and Admin Officer”.

Qualified female candidates and candidates particularly from disadvantaged and socially excluded/marginalized groups are strongly encouraged to apply.

Application will be reviewed in rolling basis. Only short-listed candidates will be contacted.