Logistic Assistant I - Organization context

Samyukta Safai Jagaran (SASAJA) is a non-governmental, non-profit making, non- political organization established by the groups of informal waste workers in 2013. SASAJA focuses on the recognition, rights and advocacy for IWWs. SASAJA want to advocate to the government especially on recognizing their contribution to waste management, government trust funds for IWWs and access to social health insurance. SASAJA is providing monthly education to their group members focusing in savings and credit and solid waste management.

SASAJA is implementing “Healthy Waste Workers for Sustainable Waste Management” project with technical and financial support of Médecins du Monde- France (MdM-F) in Kathmandu Valley and Sisdole landfill site of Kakani Rural Municipality. SASAJA will contribute to ensuring that waste workers’ issues are better addressed within the health care system, livelihood and institutional linkage. Through the project, SASAJA identify the target groups and aims to support them with different activities to mitigate the Environmental and Occupational Risks and improves access to health care, economic opportunities linkage with non-profit enterprises for sustainable livelihood.

II- Main aims of the post

The Logistic Assistant works in close coordination with Administrative & Finance Officer and the project team.

Hierarchical positioning: Reporting directly to the Administration & Finance officer of SASAJA.

Main responsibilities

Procurement

• Initiate the procurement process, especially quotation collection, price quotation comparison, quality assurance, issuance of the Purchase Order (PO), Goods received notes (GRN), payment and goods delivery notes (if the goods are delivered to the field)
• Ensure that the suppliers fill in all receipts/invoices for local purchases correctly.
• Keep and update all logistic purchase files system
• Ensure the delivery of all purchased items to the requester, collects the proof of delivery and proceeds to the validation of the invoices by the Admin team.
• Coordinate/provide logistical and coordination support to relevant meetings, workshops, training, and events to the project team.
• Do not accept money, loans, credits, gifts, entertainment or commissions from past, present or future suppliers.

Stock Management

• Record and put away goods received,
• Assist on regular check inventory levels (physical counts)
• Responsible to update the inventory record of the equipment, furniture and other items.
• Checks receipts against purchase orders, to ensure accuracy and completeness of items received.
• Participate to ensure that all items are well organized and correctly stored, well protected, fully identified and easily accessible (cleanliness, security, access, etc.)
• Update the physical verification of inventory every month and report it to supervisor

Other Duties & Responsibilities

• Support to maintaining files, documents and dealing with other administrative support tasks.
• Performing basic office tasks, such as filing, data entry, answering phones, processing the mail, etc
• Handling communications with clients and vendors via phone, email, and in-person.
• Visit banks and other government offices to carry out financial as well as admin related task as per need.
• Perform other duties and responsibilities delegated by the initial supervisor.

III - Profile of the ideal candidate

Essential Qualifications, Knowledge, Skills & Experience

• Bachelor degree in Commerce, Accounting or Finance
• Experience using accounting software
• Strong written and oral communications skills
• Ability to organize effectively, work under pressure with attention to detail, precision and accuracy
• Demonstrable skills in the development of finance and accounting policies, procedures and systems in the context of NGOs
• Able to handle confidential information

NOTES TO CANDIDATES

DURATION: 2 months (renewal)

DUTY STATION: Kathmandu Valley

ANTICIPATED START DATE: As soon as possible in November 2023

NUMBER OF POSITIONS: 1

CLOSING DATE FOR APPLICATIONS: 5th November 2023

HOW TO APPLY: Interested candidates meeting the above qualification and competency are encouraged to apply with their current CV and application letter to the email address [email protected] within 5th of November 2023. Preference will be given to disadvantaged groups (Women, Dalit, Janajati, Muslim) and local resident in the recruitment process. Only shortlisted candidates will be contacted. Telephone enquiries shall not be entertained.