Must Have Characteristics: • Proactive – You don’t wait to be told what to do, you identify what needs to happen and proactively propose and complete projects. • Attention to Detail – Nothing gets past you, you find and correct errors before they cause problems. • Integrity – Successful candidate will be someone with the utmost professional and ethical integrity. • Passion – You are joining a dynamic startup that uses to solar to revolutionize how Nepalese use energy. We want someone who is as excited by our mission as we are! • Candidate should have a positive attitude and be willing to assist with a wide range of tasks • Type a wide variety of correspondence reports, paper and documents using computerized systems. Draft non- routine correspondence and responses, and ensure follow-up action.

Education: The person shall hold at least Bachelor Degree in Business Studies/ Business Administration or equivalent from a leading university, and have excellent writing, communication and presentation skills (both in English and Nepali).

Other requirements: ● AT LEAST 1 year of professional experience in similar position preferable experience working with foreign investment company. ● Must have ability to quickly build relationships with customers and team ● Must have both strong analytical and communication skills. Should be highly detail oriented and organized ● Must have a two-wheeler driving license

To Apply: Send your CV and cover letter with academic certificates and expected salary in an email with the subject "Associate Consultant-Admin & Finance" to [email protected] and [email protected]

Position: Associate Consultant

Department: Admin and Finance

Location: SunFarmer head office in Sankhamul, Kathmandu, Nepal

About SunFarmer

SunFarmer Nepal Pvt. Ltd. builds world-class solar energy systems for hospitals, schools, businesses, and farms in Nepal. We specialize in introducing innovative solar technology and business models in Nepal; we pride ourselves on doing what has never been accomplished before! Since January 2014, we have completed over 1800 solar energy projects in Nepal.

SunFarmer Nepal has a small team that consists of some of the leading solar engineers in Nepal. We are motivated by our desire to bring clean, reliable energy to Nepal. Our office is fast-paced and high performing, but we also like to have fun together.

Sun Farmer’s head office is in New York, USA and was started by experienced solar energy experts that have led over $1 billion USD in solar energy installations. We have connections to leading solar energy companies around the world, and our plan is to eventually replicate our work in Nepal in other developing countries.

Duties and responsibilities We are currently looking for a highly motivate Associate Consultant Administration Assistant to develop and implement a comprehensive day to day Administrative functions at SunFarmer Nepal.

The candidate will report directly to the Administrative Officer of SunFarmer Nepal, and will be expected to perform tasks listed below:

1. General Administration:

• Assist in the office management and facilitate day to day administration and logistics needs. • Responsible for front desk activities, respond phone calls, take message as needed • Response queries of visitors and employees • Handle travel arrangements, internal or international, which includes obtaining visas, arranging hotel stays, and support in verification of the settlements of travel orders and work advances • Support team in the preparation of documents and facilitate project staff meetings and other office meetings as well as logistical arrangements of company activities • Handle office management functions including maintenance of the building and office equipment, arranging off-site archiving • Responsible for maintaining update office employees record files and addressing the employees related issues. • Maintain attendance, leave records of employees and verify on a monthly basis • Coordinate with suppliers to maintain printers, internet, network and others • Conduct physical verification of the inventories once a half yearly • Keep all inventory properly branded and marked • Filing and organizing administrative files, project files, procurement files (Proforma Invoice, Bank Payment transfers, TT payment, Custom Related documents) and ensure that the files are maintained properly • Coordination with stakeholders, partners government offices and freight agents for related tasks, & as per requirement • Keep systems for borrowing office supplies and update equipment lists in the system • Responsible for procurement of office supplies, maintain record and verify for payments, materials/equipment preparing purchase requisition, obtaining price quotations and compiling them with the necessary documents • Responsible for printing of SFN related documents, employee’s ID and visiting cards as per the requirement. • Responsible for managing and handling overall administrative work with regards to the regular health checkup and insurance of SFN staff, follow up for the reimbursement and others • Provide information for renewal of project related insurance of plants & equipment’s and coordinate with Operation team for renewal of insurance • Prepare vehicle planning and arrangement as requested by staff • Check that the vehicle log books are properly filled and maintained periodically, at least once a month. • Regular check on vehicle maintenance and keep them in running position • Provide logistical and administrative support to program/ office activities, including coordinating and Organize meetings, workshops, seminars and general in house and external project events

1. Financial Management: • Support in processing banking transactions, collection of payments and deposit of receivables and payables. • Prepare regular reports on expenses and office budgets • Scanning and photocopy of all required financial documents and vouchers • Vouchers’ filing and stamping • Assist for screening documents before processing for payment for accuracy, relevance and entry to system • Adhere to the company's or organization’s financial policies and procedures • Assist to verify reimbursements, complete travel authorization documents • Carry out other tasks assigned by the line manager.